Knights of Columbus

Using the State Council web site

The entire “Take Up His Cross” state general program is viewable in HTML Format on the Ohio State Council website for your review and reference. A .pdf format copy of the state general program can be readily downloaded and printed. The Ohio State Council Knights of Columbus website address is http://www.kofcohio.org [see *** on bottom of page 31].
ELECTRONIC REPORTING
All activity program steps must be reported on-line as all of the individual activity report forms, by program area, are available on the web site. Go to the Ohio State Council website http://www.kofcohio.org [see *** on bottom of page 31] and select the appropriate menu option for a specific report form.
The state website is a great communications tool to keep members informed of the many Knights of Columbus programs and issues throughout the state of Ohio. It provides excellent information about the various state-sponsored programs that are conducted throughout the fraternal year and keeps us up-to-date on current events, both at the Ohio State Council and Supreme levels.
We encourage our membership to visit the website and utilize the many features that have been designed and developed to help disseminate state information and make program reporting fun and easy. There is a wealth of information presented that can assist all councils to become more involved and successful with their activity programming efforts.

COUNCIL PROGRAM DATA ENTRY PROCEDURE
*** Using your browser application go to http://www.kofcohio.org . At the initial page of the website, you will see the current Ohio State Council logo. Click on the State Logo image to enter the K of C Ohio State Council Web site where you will see a photo of the current State Deputy.
1.    On this page you will see a list of menu choice. Select the "ALL Knights Logon" menu button. This will take you to the "COUNCIL PROGRAMS LOGIN PAGE"
2.     Enter the user name -- kofcgks and the password charity. Use the drop down menu to select your council. Then click on the “submit” button which will take you to the “MAIN MENU COUNCIL REPORTS PAGE” web page.
3.     Select the “ENTER PROGRAMS” drop down menu and select “NEW REPORT”. This will take you the “COUNCIL CREATE NEW REPORT” web page.
4.     Select your council number from the “Council Number” drop down menu.
5.     Select the program activity that you wish to report from the “Program” drop down menu and click the “Submit” button.
6.     The next web page is the report form for the Program Activity. On this web page each activity in the program group is explained in detail. Select the “Go to Program Report” (blue) link or scroll down to the “New Program Entry Form” at the bottom of the page.
a.     In the “Reporting Period” row use the drop down menu to select your reporting period.
b.     In the “Activity Number” row use the drop down menu to select the Activity Number you are reporting..
c.     In the “Description of Activity” column provide a narrative of the action taken for this activity. (Warning: Do not Copy / Paste from PDF Files into your program reports!)
d.     In the “Activity Date” row, enter the date of the activity.
e.     In the “Submitted by” row enter your Name
f.      In the “Telephone” row enter your phone number.
g.     When all information is provide, select the “Save” button
7. You will be returned to the “MAIN MENU COUNCIL REPORTS PAGE” web Page.
8. On this page by selecting the “ENTER PROGRAMS” drop down menu you can enter a new report, review submitted reports or add photo’s to submitted reports.
9. If you wish to add photos select the “Up Load Pictures” menu item and you will see the “COUNCIL PICTURE UPLOAD” web page.
10. Select your council number from the “Council Number” drop down menu and from the “Program” drop down menu select the program you want to add a photo and click the “Submit” button. You will see the “COUNCIL REPORTS AVAILABLE FOR UPLOAD” web page.
11. In the “Activity Number” row select the activity number you wish to upload (assign) photo’s to.
12. On the next screen select the Browse button and go to the Folder on your PC that contains the photo and select the photo. When finished, select the “Submit” button
13. You will be returned to the “MAIN MENU COUNCIL REPORTS PAGE” web page.
14. On this page by selecting the “ENTER PROGRAMS” drop down menu, you can continue to enter new reports, review submitted reports or add photo’s to submitted reports.
15. To review submitted reports, select “Review Submitted Reports”, and you will see the “Council Review Pending Reports” page. Select your council number from the “Council Number” drop down menu and from the “Program” drop down menu select the program you want to review and in the “Type” drop down menu, select “Pending Review” and click the “Submit” button. You will see the Council Reports Pending Page.
16. Select the “Activity” number to see the entered report. Scroll to the bottom of this page you will see the “Button” to select and the words, you have stored (X number) of pictures stored for the activity. “Click on the “Button” and you will see the pictures you have stored.

COUNCIL ADMINISTRATION
Another selection on the “MAIN MENU COUNCIL REPORTS PAGE” web page is “GRAND KNIGHTS REVIEW CENTER” menu option. When select this options you will see the “COUNCIL ADMINISTRATION” web page. Here you will find "Council Records" and "Program Records"

Under the "Council Records" "Review Council Records" menu you will find detail records of all councils.

Under the "Program Records" "Review of Programs" you will find listed by council a list of all reports submitted by each council.

Under the "Program Records" "Review of Program stats" select a council from the drop down menu and you will find Council Program Stats detail listing. Select the Program and all activity reports submitted by that council for that program are listed.

You will also be able to see if the council submitted required Supreme Documents as well as membership information.

HELPFUL HINTS
** To search a listing press and hold the “ctrl” key and press the “F” key. A window will open providing you an area to type in your search request.

** To enter the “MEMBERS ONLY” website (located under “Get Help/ Members Only”),
the user name and password are kofc_user and charity.
** Remember, if you walk away or are distracted after you have login and show no activity in the application for a 60 minute period, you will be logged off. If you were in the middle of filling out a report and you time out you will be taken to the KofC Ohio web site entrance screen.

TO LOCATE A DEGREE IN YOUR AREA

Using your browser application go to http://www.kofcohio.org. At the initial page of the website, you will see the current Ohio State Council logo. Click on the State Logo image to enter the K of C Ohio State Council Web site where you will see a photo of the current State Deputy.
1.        On the top of this page you will see a list of menu choices. Select the “GK

      Login” menu button at the top center of the page. You will see the “COUNCIL PROGRAMS LOGIN PAGE”.
2.     Enter the user name -- kofcgks and the password charity. Use the drop down menu to select your council. Then click on the “submit” button which will take you the “MAIN MENU COUNCIL REPORTS” web page.
3.     Menu Options at the top of this page are:

a.     “KOFC SITE” – This will take you back to the main Enter Site Page.
b.     “Grand Knights Review Center” – This will take you to the Council Administration Page and State Directory information.
c.     ENTER PROGRAMS – Electronic Reporting web page
d.     “VIEW DEGREE SCHEDULES” – View all scheduled degree

WHERE IS THE DIRECTORY?
When you enter the K of C Ohio Web site you will see a list of menu choices, select the “All Knights Login”. This will take you directly to the “Council Programs Login Page”.

Enter the Grand Knights Login and password [ login = kofcgks, password = charity ] and your council number and then click on the “Submit” button which will take you the “MAIN MENU COUNCIL REPORTS" page web Page.

Select the “ GRAND KNIGHTS REVIEW CENTER” Tab and then select “Council”, “District Deputy” or “State Officers” and scroll down the list to locate information for an individual or council or assembly.

(Note: Remember you can hold the “ctrl” key and press the “F” key and a window will open providing you an area to type in your search request.)

HOW DO WE CREATE A WEB SITE
Getting your council a web site is easy and inexpensive.
1st - Find someone in your council who is familiar with MS Front Page Web Designer, or some other web design software. (WEB MASTER). You may want to create a web site Director position for this individual.
2nd - Have your council approve the expenditure of $50.00 to purchase your Domain Name which shall be www.kofcXXXX.org for a period of 5 Years. (Note: XXXX is your council number)
3rd - Contact SK Brett Baxter, (614) 205-5677, email - brettwbaxter@insight.rr.com 7901 Windrift Place Reynoldsburg, Ohio 43068, and let him know that you are sending him the check to set up a web site for your council.
4th - When the site is ready Brett will contact your WEB MASTER and give him your web site address, Access user name and password.

Grand Knight can change pending submitted reports

The Grand Knight record is a permanent record that cannot be changed. This basic profile record is what keeps the data base organized and functional as it is used as a reference for other profile records and data collection. A new Profile record needs to be created to enable the GK to change submitted pending reports.

1. The Grand Knight must login first using the GK generic ID, password and council number.

2. When the GK does this he will see the “Main Menu xxxx Council Reports” screen.

3. On the left hand side of the “Main Menu xxxx Council Reports” screen, under the Main Menu Column, click the “Self Service” menu item which will take you to the “Self-Service” screen.

4. On the ‘Self-Service’ screen, click on the flashing “NEW” button.

5. This will open up a screen that will permit the creation of a new profile record for the Grand Knight.

6. The Grand Knight completes this NEW profile record to include a new login and password, and clicks on the “Insert Record” button to save this new record. (Note, items in RED cannot be changed.)

7. The Grand Knight will then have the ability, using the this new record with new login and password, to change a report while it is still pending.

Jerry J. Lowery, Sr.                                         Wife:   Sandra
State Website Director                                   Tel:      614-920-0066

349 Gnarled Oak Street                                  E-mail: jlowery349@att.net
Pickerington, OH 43147-1240

	Knights of Columbus Ohio State Council


	RULE 31